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 The Commission shall hold regular meetings in the Board of Supervisors' Chambers, located at the Hall of Justice and Records in Redwood City, on the 3rd Wednesday of the odd numbered months at 2:30 p.m. The Executive Officer may set a meeting for 1:30 p.m. if he or she deems that the length of the agenda makes this advisable. Should a meeting fall upon a legal holiday, the meeting shall be rescheduled to a date and time to be determined at the regular meeting of the preceding month. |
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| SPECIAL MEETINGS: |
| Special meetings may ordered at any time by the Chairman of the Commission, or by a majority of the members thereof, by delivering personally or by mail, written notice to each member and to each local newspaper of general circulation, radio, or television station requesting notice in writing. Notice must be delivered at least twenty-four (24) hours prior to the time set for special meeting as specified in the notice. The order shall state the time and place of the special meeting and the business to be transacted. No other business shall be considered at such meeting by the Commission. |
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| ADJOURNED MEETINGS: |
| Any meeting may be adjourned to a stated time, date and place by the Commission. Any adjourned meeting shall be considered a continuance of the original meeting. |
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Revised March 19, 1975
Revised July 21, 1976
Revised February 16, 1977
Revised October 19, 1977
Revised December 21, 1983
Revised October 16, 1985
Revised April 16, 1997 |
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| COMMISSION STAFF: |
| The Executive Officer is appointed by the Commission, and he/she or his/her designee shall conduct and perform the day to day work on behalf of the Commission and such other duties as may be prescribed by the Commission. |
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| The Clerk shall take the minutes and correspondence of the Commission and shall perform such other duties as are necessary under the direction of the Executive Officer. |
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| AGENDA: |
| An agenda for a regular meeting of the Commission shall be posted at least 72 hours before the meeting. The Commission may act on an item not appearing on the posted agenda under the following conditions set forth in Government Code Section 54954.2: the Commission determines by majority vote that an emergency exists pursuant to Section 54956.5; the Commission determines by two-thirds vote of the Commission or, if less than two-thirds of the Commission is present, a unanimous vote of members present, that a need to take action arose following posting of the agenda; or the item was continued from a meeting held not more than five days prior to the date action is to be taken. |
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| If no matters have been filed for the agenda and no matters remain from previous meetings, the Chairman may cancel the next regular meeting and direct the Executive Officer to notify the members of the Commission, each local newspaper of general circulation, radio or television station requesting notice in writing and property owners or other interested parties who receive notice of Commission meetings. |
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| MINUTES: |
| Tape recorded minutes are the official record of commission proceedings. Staff shall prepare action minutes for approval at the next regular meeting. |
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| TERMS OF OFFICE: |
| The terms of office of the Commissioners and Alternates shall be four years untless otherwise prescribed by law. If a Commisisoner or Alternate leaves the Commission prior to the completion of his/her term, the appointment of his/her replacement shall be for the remainder of the unexpired term. |
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| CHAIRMAN: |
| The Commission annually, at its first regular meeting, shall elect a Chairman who shall preside at all meetings and a Vice-Chairman, who shall serve in the absence of the Chairman. |
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| MEETING PROCEDURE: |
All meetings of the Commission shall be open to the public. Members of the Commission will be recorded present, regardless of their answer or failure to answer to the roll call, unless absent. If a Commissioner is absent, the designated alternate will serve. If the regular member appears after any public testimony or presentations have been given during a public hearing, the member shall abastain from voting unless the matter is continued to another meeting. If the public hearing is continued, that member may participate after reviewing all tapes and materials of the proceedings missed. Unless otherwise ordered by the Chair, the business of the Commission shall be taken up for consideration and disposition in the following order:
- Roll Call
- Consent Agenda
- Approval of Minutes
- Continued Items
- New Matters
- Additional Business
- Public Comment
- Adjournment
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| QUORUM: |
| A majority of the members of the Commission constitutes a quorum for the transaction of business. In the absence of a quorum, the Executive Officer may adjourn the meeting to a stated time and place in accordance with Section 54955 of the Government Code. A majority of members is required for any action taken by the Commission. |
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| CONFLICT OF INTEREST: |
| When a regular member is disqualified on any matter before the Commission due to a conflict of interest, that member shall take a seat in the audience if he/she remains in the meeting place, and the alternate, if present, shall be seated on the Commission for the duration of the discussion and action on that item. |
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